Title
Subject: Communication from the Racine Founders Rotary Club requesting street closures, the use of Lakefront Lot No. 4/Festival Hall Lot and the Civic Centre Parking Ramp for Post Prom 2018 from 7:00 P.M. on Saturday, May 19, 2018 to 4:30 A.M. on Sunday, May 20, 2018. (Res. 0049-18)
Recommendation of the Public Works and Services Committee on 02-13-18: That the request of the Racine Founders Rotary Club, to close:
Fifth Street from Lake Avenue to Festival Park Drive
Festival Park Drive from Fifth Street to Sixth Street
Sixth Street from Festival Park Drive to Pershing Park Drive
Pershing Park Drive from Sixth Street to Eleventh Street
Eleventh Street from Pershing Park Drive to Main Street
from 7:00 P.M. Saturday, May 19, 2018, to 4:30 A.M. Sunday, May 20, 2018, for the Rotary Post Prom, be approved.
Further resolved, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of the event.
E. The sponsor shall pay a $450.00 special event fee.
F. If required, sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval, and providing and removing all temporary traffic control devices and detour signs.
G. If required, sponsor shall provide a detour plan for the closure of all State Connecting highways, arterial and collector streets to the City Engineer for approval.
H. If required, sponsor is responsible for cleaning the streets.
I. If required, sponsor shall install parking meter hoods or temporary parking signs at least twenty-four (24) hours in advance of the event and if this is not done, sponsor is responsible for vehicle towing and parking violation expenses of the violators.
J. The set-up and dismantling of barricades will be the responsibility of the sponsor.
K. Sponsor shall pay $818.00 for the use of the Civic Centre Parking Ramp and $168.00 for the use of Lakefront Lot No. 4/Festival Hall Lot, for a total cost of $986.00.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs to various City departments, on a regular shift basis, to assist in implementing this event.