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Subject: Communication from the Rotary Foundation of Racine West, Inc., requesting permission to utilize various parks for the 6th annual Great Midwest Dragon Boat Festival, on July 10 and 11, 2009, for the use of selling beverages, beer, food items and providing live entertainment, to close city streets and parking lanes for a parade and race administration and to utilize the parking lot at the south end of Pershing Drive. Also, sponsoring organizations request permission to place posters on or about city streets and parks regarding this free event. (Res.09-1259)
Recommendation of the Public Works and Services Committee on 1-27-09: Permission be granted to the Rotary Foundation of Racine West, Inc. to use the City-owned parking lot east of Gateway Technical College and the gravel area immediately east of the Gateway parking lot between Pershing Park Drive and Lake Michigan for the sixth annual Great Midwest Dragon Boat Festival, to be held July 10-11, 2009.
Further recommends that the parking lane along the east side of Main Street from 11th Street to 14th Street be closed during the event.
Further recommends that no parking be allowed along the west side of Main Street from 14th Street to 16th Street during the event and that traffic be shifted to the west half of the roadway.
Further recommends that permission be granted to the sponsor to use certain city streets on Friday, July 10, 2009, and to close the following streets:
6th Street from Library Drive to Pershing Park Drive
Pershing Park Drive from 6th Street to 11th Street
11th Street from Main Street to Pershing Park Drive
Further recommends, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to the event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. The sponsor shall pay a $350.00 special event fee.
Further recommends that the Commissioner of Public Works/City Engineer, Chief of Police, and Director of Parks, Recreation and Cultural Services provide limited assistance, in the interest of public safety, to implement this event.
Recommendation of the Board of Parks, Recreation & Cultural Services: that the request be approved with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to the event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. The sponsor shall pay a $318.00 daily special event fee.
Further recommends that the Commissioner of Public Works/City Engineer, Chief of Police and Director of Parks, Recreation & Cultural Services provide limited assistance in the interest of public safety to implement this event.
Fiscal Note: There will be nominal costs to various City departments on a regular shift basis to assist in implementing this event.