Title
Subject: Communication from the YMCA requesting to use city right-of-way and Monument Square on June 21, 2008 for the 30th Annual Lighthouse Run. (Res.08-0665 of 03-04-08 and Res.08-0699 of 03-18-08)
Recommendation of the Public Works and Services Committee (2-26-08): Permission be granted to the sponsor of the Lighthouse Run to use certain city streets for the period of 6:00 a.m. to 10:30 a.m. on Saturday, June 21, 2008, and to close the following streets:
Main Street from State Street to Sixth Street
Lake Avenue from 8th Street to State Street
State Street from Main Street to Lake Avenue
Main Street from State Street to 3 Mile Road (west side two traffic lanes will remain open for two-way traffic)
Dodge Street from Main Street to Michigan Boulevard
Michigan Boulevard from Dodge Street to Wolff Street
Wolff Street from Michigan Boulevard to North Main Street
Further recommends that the Commissioner of Public Works be authorized and directed to communicate with the U. S. Coast Guard requesting permission to close Main Street Bridge to boat traffic for the period of 7:40 a.m. to 10:40 a.m. on Saturday, June 21, 2008 to satisfy the needs of this run.
Further recommends that this permission is granted with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to this event;
C. Any overtime cost and equipment and material loss incurred by any department in the assistance of this event shall be charged to the sponsor;
D. Sponsor shall comply with the approved policy on parking restrictions for special events, and the sponsor shall distribute to all abutting property occupants on those streets where parking is being prohibited written notices of the ban approximately 48 hours in advance of this event.
E. Sponsor shall be responsible for all traffic control and detour signage during the event.
F. Sponsor shall pay a $1,400.00 special event fee.
Further recommends that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance in the interest of public safety to implement this event in accordance with these stipulations.
Fiscal Note: There will be nominal costs to the various city departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services 3-12-08: that the request be approved.
Further recommends that the permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to the event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. The sponsor shall notify all abutting property owners 72 hours in advance of this event;
E. The sponsor shall pay a $203.00 per day rate for Park Blocks;
F. The sponsor shall pay a $25.00 administrative fee for Monument Square.
Fiscal note: $431.00 to the City