Title
Subject: Communication from Peter Henkes, Lighthouse Run Director, requesting to use City right-of-way and Monument Square on June 21, 2014 for the 36th Annual Lighthouse Run. (Res. No. 14-0168)
Recommendation of the Public Works and Services Committee on 03-25-14: Permission granted to the sponsor of the Lighthouse Run to use certain city streets for the period of 6:00 A.M. to 10:30 A.M. on Saturday, June 21, 2014, and to close the following streets:
Main Street from State Street to Sixth Street
Lake Avenue from 8th Street to State Street
State Street from Main Street to Lake Avenue
Main Street from State Street to 3 Mile Road (west side two traffic lanes will remain open for two-way traffic)
Dodge Street from Main Street to Michigan Boulevard
Michigan Boulevard from Dodge Street to Wolff Street
Wolff Street from Michigan Boulevard to North Main Street
Further recommends that the Commissioner of Public Works be authorized and directed to communicate with the U.S. Coast Guard requesting permission to close Main Street Bridge to boat traffic for the period of 7:40 A.M. to 10:40 A.M. on Saturday, June 21, 2014 to satisfy the needs of this run.
Further recommends that this permission is granted with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs and equipment and material loss incurred by any department in the assistant of this event shall be charged to the sponsor.
D. Sponsor shall comply with the approved policy on parking restrictions for special events, and the sponsor shall distribute to all abutting property occupants on those streets where parking is being prohibited written notices of the ban approximately 48 hours in advance of this event.
E. Sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval; and providing and removing all temporary traffic control devices and detour signs.
F. Sponsor shall provide a detour plan for the closure of all State connecting Highways, arterial and collector streets to the City Engineer for approval.
G. Sponsor shall pay a $1,400.00 special event fee.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance in the interest of public safety to implement this event in accordance with these stipulations.
Fiscal Note: There will be nominal costs to the various city departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Parks, Recreation & Cultural Services Committee on 4-9-14: To waive ordinance 70:104 park closing hours to allow the Lighthouse Run staff on Monument Square and Sam Johnson Parkway premises outside of regular park hours on Saturday, June 21, 2014 to accommodate event set up.
Fiscal Note: Park rental fees & deposits.