Title
Subject: Communication from Real Racine on behalf of The Color Run requesting permission to use city right-of-way, Pershing Park, parking ramps and the Gateway parking lot for their event from Thursday, May 23, 2013, to Saturday, May 25, 2013. (Res. Nos. 13-0035 and 13-0120) Dave Blank invited to the meeting.
Recommendation of the Public Works and Services Committee on 1-29-13: That permission be granted to Real Racine to close the following streets and to utilize certain other City streets, as indicated, on their race map, for The Color Run on Saturday, May 25, 2013:
Pershing Park Drive from 6th St to 11th Street
11th Street from Main Street to Pershing Park Drive
Main Street from 10th Street to 11th Street
10th Street from Main Street to Lake Avenue
Lake Avenue from 10th Street to State Street
6th Street from Pershing Park Drive to Center Street
7th Street from Lake Avenue to Center Street
Main Street from 7th Street to Main Street Bridge
Gaslight Drive from Lake Avenue to cul-de-sac
2nd Street from Main Street to Wisconsin Avenue
Wisconsin Avenue from 2nd Street to 3rd Street
3rd Street from Wisconsin Avenue to Main Street
with the following stipulations:
A. A hold harmless agreement be executed and a $62.50 processing fee paid.
B. Proof of liability insurance be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. The sponsor shall pay a $1,700.00 special event fee.
F. Sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval; and providing and removing all temporary traffic control devices and detour signs.
G. Sponsor shall provide a detour plan for the closure of all State Connecting Highways, arterial and collector streets to the City Engineer for approval.
H. Sponsor shall pay $750.00 for street sweeping.
I. Sponsor shall pay $6.25 per impacted parking meter.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs to various City departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services on 2/13/13: To approve the communication from Real Racine on behalf of the Color Run requesting permission to use City right-of-ways, Pershing Park, boat launch parking lot, parking ramps, the Gateway parking lot and overnight security for their event from Thursday, May 23 to Saturday, May 25, 2013.
Fiscal Note: Park Rental Fee & Deposit
Recommendation of the Transit and Parking Commission on 02-20-13: Approval granted for free public utilization of downtown parking ramps and Lakefront Lot #5 along with bagging of 500 street meters for the Color Run on Saturday morning May 25, 2013 subject to a payment to the Parking Utility of $4,776.84 to cover Parking Utility overtime costs, the loss of ramp, gate and meter revenue in addition to a hold harmless agreement to be executed and a $62.50 processing fee be paid.
Fiscal Note: Parking Utility revenue credit in the amount of $4,776.84.