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Subject: Communication from Jeff Collen, Lighthouse Run Director, requesting to use City right-of-way, Monument Square and Sam Johnson Parkway on June 18, 2016 for the 38th Annual Lighthouse Run. (Res No. 15-0446)
Recommendation of the Public Works and Services Committee on 10-27-15: Permission be granted to the sponsor of the Lighthouse Run to use certain City streets for the period of 6:00 A.M. to 10:30 A.M. on Saturday, June 18, 2016, and to close the following streets:
Main Street from State Street to Sixth Street
Lake Avenue from 8th Street to State Street
State Street from Main Street to Lake Avenue
Main Street from State Street to 3 Mile Road (west side two traffic lanes will remain open for two-way traffic)
Dodge Street from Main Street to Michigan Boulevard
Michigan Boulevard from Dodge Street to Wolff Street
Wolff Street from Michigan Boulevard to North Main Street
Further recommends that the Commissioner of Public Works be authorized and directed to communicate with the U.S. Coast Guard requesting permission to close Main Street Bridge to boat traffic for the period of 7:40 A.M. to 10:40 A.M. on Saturday, June 18, 2016, to satisfy the needs of this run.
Further recommends that this permission is granted with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any city department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. The sponsor shall pay a $1,400.00 special event fee.
F. If required, sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval, and providing and removing all temporary traffic control devices and detour signs.
G. If required, sponsor shall provide a detour plan for the closure of all State connecting Highways, arterial and collector streets to the City Engineer for approval.
H. Sponsor is responsible for cleaning the streets.
I. If required, sponsor shall install parking meter hoods or temporary parking signs at least 24 hours in advance of the event and if this is not done, sponsor is responsible for vehicle towing and parking violation expenses of the violators.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance in the interest of public safety to implement this event in accordance with these stipulations.
Fiscal Note: There will be nominal costs to various City Departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services on November 18, 2015: Permission be granted to use Monument Square and Sam Johnson Parkway grounds for the Lighthouse Run, and furthermore permit set up to begin during park closed hours on Saturday, June 18, 2016, pending issuance of park permits.
Fiscal Note: Park permit fees & charges to be determined upon receipt of park permit applications.