Title
Subject: Communication from the Racine Director of the Ragnar Relay Chicago 2016 race requesting permission to use City right-of-way on June 10 - 11, 2016. (Res No. 0136-16)
Recommendation of the Public Works and Services Committee on 04-12-16: Permission be granted to the sponsor of the Ragnar Relay Chicago 2016 Race to use certain City streets for the period of 8:00 P.M. Friday, June 10, 2016 to 10:00 A.M. on Saturday, June 11, 2016, and to use City right-of-way (sidewalks and parking lanes) along the following streets:
Start at Main St. and Three Mile Rd. (City limits)
South on Main St. to Carlton Dr.
West on Carlton Dr. to Erie St.
South on Erie St. to Melvin Ave.
East on Melvin Ave. to Main St.
South on Main St. to Goold St.
East on Goold St. to Michigan Blvd.
South on Michigan Blvd. to Dodge St.
West on Dodge St. to Main St.
South on Main St. to 16th St.
West on 16th St. to Wisconsin Ave.
South on Wisconsin Ave. to 21st St.
West on 21st St. to Roosevelt Park Dr.
South on Roosevelt Park Dr. to 24th St.
West on 24th St. to Racine St.
South on Racine St. to Durand Ave. (this portion located in County)
West on Durand Ave. to West Blvd. (pick up trail through Elmwood Park)
Further recommends that this permission be granted with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. The sponsor shall pay a $250 special event fee.
F. If required, sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval, and providing and removing all temporary traffic control devices and detour signs.
G. If required, sponsor shall provide a detour plan for the closure of all State Connecting Highways, arterial and collector streets to the City Engineer for approval.
H. Sponsor is responsible for cleaning the streets.
I. If required, sponsor shall install parking meter hoods or temporary parking signs at least twenty-four (24) hours in advance of the event, and if this is not done, sponsor is responsible for vehicle towing and parking violation expenses of the violators.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance in the interest of public safety to implement this event in accordance with these stipulations.
Fiscal Note: There will be nominal costs to the various City departments, on a regular shift basis, to assist in implementing this event.