Title
Subject: Communication from the Rotary Foundation of Racine West, Inc., requesting permission to utilize various parks for the 5th annual Great Midwest Dragon Boat Festival, on July 11 and 12, 2008, for the use of selling beverages, beer, food items and providing live entertainment, to close city streets and parking lanes for a parade and race administration and to utilize the parking lot at the south end of Pershing Drive. Also, sponsoring organizations request permission to place posters on or about city streets and parks regarding this free event. (Res.08-0698)
Recommendation of the Public Safety & Licensing Committee on 02-11-08: That permission be granted to utilize various parks for the 5th annual Great Midwest Dragon Boat Festival, on July 11 and 12, 2008, for the use of selling beverages, beer, food items and providing live entertainment, as long as applicant applies for all necessary permits and licenses.
Fiscal Note: N/A
Recommendation of the Public Works and Services Committee on 2-12-08: Permission be granted to the Rotary Foundation of Racine West, Inc. to use the City-owned parking lot east of Gateway Technical College and the gravel area immediately east of the Gateway parking lot between Pershing Park Drive and Lake Michigan for the fourth annual Great Midwest Dragon Boat Festival, to be held July 11-12, 2008.
Further recommends that the parking lane along the east side of Main Street from 11th Street to 14th Street be closed during the event.
Further recommends that no parking be allowed along the west side of Main Street from 14th Street to 16th Street during the event and that traffic be shifted to the west half of the roadway.
Further recommends that permission be granted to the sponsor to close Main Street, From 14th Street to 16th Street.
Further recommends that permission be granted to the sponsor to use certain city streets on Friday, July 11, 2008, and to close the following streets:
6th Street from Library Drive to Pershing Park Drive
Pershing Park Drive from 6th Street to 11th Street
11th Street from Main Street to Pershing Park Drive
Further recommends, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to the event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event;
E. The sponsor shall pay a $450.00 special event fee.
Further recommends that the Commissioner of Public Works/City Engineer, Chief of Police, and Director of Parks, Recreation and Cultural Services provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs to various City departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services 3-12-08: that the request be approved.
Further recommends, that permission to granted with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to the event;
C. Any overtime costs incurred by any city department be charged to the sponsor;
D. The sponsor shall notify all abutting property owners 72 hours in advance of this event;
E. The sponsor shall pay a $318.00 per day rate.
Fiscal note: $636.00 to the City