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Subject: Communication from the Real Racine, in conjunction with The Promotion Company of Indianapolis, IN, requesting to use city right-of-way on Wednesday, August 28, 2013, for the Hot Bike Power Tour. (Res. 12-3453)
Recommendation of the Public Works and Services Committee on 11-27-12: Permission be granted to The Promotion Company of Indianapolis, IN to close Pershing Park Drive from 6th Street to 11th Street on Wednesday, August 28, 2013, from 6:00 a.m. to 9:00 p.m., and Thursday, August 29, 2013, from 8:00 a.m. to 12:00 p.m., for the Hot Bike Power Tour:
Further recommend that they be granted permission to use the Gateway Parking Lot.
Further recommend that permission be granted with the following stipulations:
A. A hold harmless agreement be executed and a $62.50 processing fee paid;
B. A liability insurance certificate be filed prior to this event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. Sponsor shall notify all abutting property occupants 72 hours in advance of the event.
E. The sponsor shall be responsible for the signing of the necessary detours for the State Highway route.
F. The sponsor shall pay a $250.00 special event fee.
Further recommend that the Commissioner of Public Works/City Engineer and Chief of Police provide any necessary assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs incurred on a regular shift basis to provide limited assistance to implement this event.
Recommendation of the Board of Parks, Recreation & Cultural Services on 12-12-12: Permission be granted to The Promotion Company of Indianapolis, IN and Real Racine to use Pershing Park, a portion of the boat launch parking lot and the gravel parking area along the lakefront.
Further recommend that permission be granted with the following stipulations:
A. A hold harmless agreement be executed and a $62.50 processing fee paid;
B. A liability insurance certificate be filed prior to this event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. Sponsor shall notify all abutting property occupants 72 hours in advance of the event;
E. Sponsor shall pay all reservation fees and deposits;
F. Sponsor shall be responsible for all garbage pick up and clean up in the area during and immediately following the event;
G. Sponsor to work with administrative staff on specific locations that will be used and any other details related to is event.
Fiscal Note: 2013 PRCS reservation fees & deposits and any nominal costs incurred on a regular shift basis to provide limited assistance to implement this event.