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Subject: Communication from the Co-Race Director of the Jingle Bell Run for Arthritis Racine 2008 requesting permission to use City right-of-way on Saturday, December 6, 2008. (Res.08-1048)
Recommendation of the Public Works and Services Committee on 10-14-08: Jingle Bell Run for Arthritis be granted permission to close Island Park Drive from Liberty Street to Rupert Boulevard, Horlick Park Drive from Rupert Boulevard to 12th Street, and Domanik Drive from Spring Street to Jefferson Street for the Jingle Bell Run/Walk for Arthritis, to be held on Saturday, December 6, 2008, from 9:00 a.m. to 10:30 a.m., with the following stipulations:
A. A hold harmless agreement be executed.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. The sponsor shall pay a special event fee of $300.00.
Further recommends that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs to various City departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services 11-20-08: that the request be approved with stipulations.
A. a hold harmless agreement be executed
B. a liability insurance certificate be filed prior to this event
C. any overtime costs incurred by the City departments be charged to the sponsor
D. all abutting property owners be notified of this event 72 hours prior to this event.
Fiscal Note: Nominal costs to various City departments, on a regular shift basis to assist in implementing this event.