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Subject: (Direct Referral) Request of The Rotary Post Prom Committee of the Downtown Rotary Club, for street closures, use of parking lot 4 and rental of Civic Center Ramps in conjunction with Prom 2009. (Res.09-1403)
Recommendation: That the request of the Rotary Post Prom Committee of the Downtown Rotary Club, to close:
Fifth Street, from Lake Avenue to Festival Park Drive,
Festival Park Drive, from Fifth Street to Sixth Street,
Sixth Street, from Festival Park Drive to Pershing Park Drive,
Pershing Park Drive, from Sixth Street to Eleventh Street, and
Eleventh Street from Pershing Park Drive to Main Street,
from 7:00 p.m., Saturday, May 16, 2009, to 4:30 a.m., Sunday, May 17, 2009, for the Rotary Post Prom, be approved.
Further resolved, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. Proof of liability insurance be filed prior to the event;
C. The setup and dismantling of barricades will be the responsibility of the sponsor;
D. Any overtime and/or equipment and material loss will be charged to the sponsor;
E. Sponsor shall pay a $350.00 special event fee.
Further Resolved, that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Further Resolved, that the request to use Lakefront Parking Lot #4 on May 16 & 17, 2009 be approved at no cost, subject to execution of a hold harmless agreement with the City.
Further resolved, that the Civic Centre Ramp be rented for event goers from 9:00 p.m. on May 16, 2009 to 4:00 a.m. on May 17, 2009, in conjunction with the event.
Fiscal Note: There will be nominal costs to the various City departments, on a regular shift basis, to assist in implementing this event. The ramp rental will generate $601.50 in revenue for the Parking System.