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Subject: Communication from the Racine Scouts Drum and Bugle Corps requesting the waiver of fees for rental of Pershing Park and permission for two scout troops to camp at Pershing Park over the Memorial Day weekend, May 27-30, 2011. (Res.11-2503)
Recommendation of the Finance & Personnel Committee on 3-21-11: Recommend that fees charged to the Racine Scouts Drum and Bugle Corps for the use of Pershing Park for their "Healing Field of Flags" event to be held over Memorial Day weekend, May 27-30, 2011, be reduced to 50% of the published rate. Further recommend that permission be granted for two Scout troops to camp overnight on the park grounds during the event.
Fiscal Note: The current fee is $300 a day and will be reduced to $150 with an additional $350 deposit. The Racine Scouts Drum and Bugle Corps will take care of the security fees.
Recommendation of the Board of Parks, Recreation & Cultural Services 4-13-11: To approve with conditions the communication from the Racine Scouts Drum and Bugle Corps requesting permission for two scout troops to camp at Pershing Park over the Memorial Day weekend, May 27-30, 2011.
Further recommends, that permission be granted with the following stipulations:
A. A hold harmless agreement is executed;
B. A liability insurance certificate is filed prior to the event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D. The sponsor shall pay a $150.00 per day special event fee and a $350 deposit fee.
Further recommends that the Commissioner of Public Works/City Engineer, Chief of Police, and Director of Parks, Recreation and Cultural Services provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: The current fee is $300 per day and will be reduced to $150 per day with an additional $350 deposit. There will be nominal costs to various City departments, on a regular shift basis to assist in implementing this event.