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Subject: Communication from a representative of Thoughts for Foods requesting permission to close the 300 block of Hamilton Street on March 1, 2008 for their annual event.
Recommendation: The owner of George's Tavern be granted permission to close Hamilton Street from Main Street to Chatham Street, from 6:00 p.m., Saturday, March 1, 2008 to 2:00 a.m., Sunday, March 2, 2008, in conjunction with the Thoughts for Food Fundraiser, with the following stipulations:
A. A hold harmless agreement be executed;
B. A liability insurance certificate be filed prior to this event;
C. Any overtime costs incurred by any City department be charged to the sponsor;
D.The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event;
E. No alcoholic beverages will be sold and/or dispensed within the street right-of-way;
F. In the event of snow, the sponsor shall remove all barricades from the street.
G. Sponsor shall be responsible for all detour signage during the event.
H. The sponsor shall pay a $250.00 special event fee.
Further recommends that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will be nominal costs to various city departments, on a regular shift basis, to assist in implementing this event.