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Subject: Communication from a representative of the Downtown Rotary Club requesting a special events noise variance and permission to extend the curfew, use the 5th Street Parking Ramp, hang banners at Civic Centre and Festival Hall, use city streets for a parade, and operate a spotlight and run interactive games at Festival Park on May 17 & 18, 2008 in connection with the Rotary Post Prom. (Res.#08-0794)
Recommendation of the Public Works and Services Committee 04-8-08: The request of the Rotary Post Prom Committee of the Downtown Rotary Club, to close:
Fifth Street, from Lake Avenue to Festival Park Drive,
Festival Park Drive, from Fifth Street to Sixth Street,
Sixth Street, from Festival Park Drive to Pershing Park Drive,
Pershing Park Drive, from Sixth Street to Eleventh Street, and
Eleventh Street from Pershing Park Drive to Main Street,
from 7:00 p.m., Saturday, May 17, 2008, to 4:30 a.m., Sunday, May 18, 2008, for the Rotary Post Prom, be approved.
FURTHER RESOLVED, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. Proof of liability insurance be filed prior to the event;
C. The setup and dismantling of barricades will be the responsibility of the sponsor;
D. Any overtime and/or equipment and material loss will be charged to the sponsor;
E. Sponsor shall pay a $350.00 special event fee.
FURTHER RESOLVED, that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Recommendation of the Police and Fire Commission 04-8-08: That the Chief of Police provide limited assistance in the interest of public safety to implement this event.
Fiscal Note: There will be nominal costs to the various City departments, on a regular shift basis, to assist in implementing this event.
Recommendation of the Board of Parks, Recreation & Cultural Services 4-23-08: that the communication be received and filed...
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