Title
Subject: Communication from Alderman of the 15th District wishing to discuss that communications be sent to one committee instead of multiple committees.
Recommendation of the Committe of the Whole on 12-02-2008: the Item be deferred.
Recommendation of the Committee of the Whole on 03-17-2009: that the following changes be made to the procedure for the consideration and approval of grants on file in the Office of the City Administrator:
1. The Mayor may authorize staff to apply for grants directly if the grant does not require a hard match on the part of the City and if the timeframe does not allow for it to come before the appropriate committee in a timely manner.
2. The Finance Department and the Grant Facilitator will review all grants and set up a tracking and reporting mechanism.
3. Staff must appear before the appropriate committee to seek permission to accept the grant. In the event that the Mayor authorized the application, the committee reserves the right to deny.
4. If there is enough time to apply for the grants, staff must appear before the appropriate committee and simultaneously request permission to apply for and accept the grant.
5. If the grant is recurring and previously approved and does not have policy implications, staff will only have to appear before the Finance Committee. The standing committee will receive a report.
6. Staff will not be required to appear before the committee if the grant is recurring and previously approved and both the Mayor and the Committee Chair do not believe it is necessary. The item must still go to the committee for approval.
7. Hard copies of the materials up for consideration will be provided to any Alderman requesting them.
Fiscal Note: N/A