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Subject: (Direct Referral) Communication from the Rotary Post Prom Committee of the Downtown Rotary Club, for street closures, use of parking lot 4 and rental of Civic Center Ramps in conjunction with Post Prom 2011. (Res.11-2531)
Recommendation of the Public Works and Services Committee on 4-26-11: That the request of the Rotary Post Prom Committee of the Downtown Rotary Club, to close:
Fifth Street, from Lake Avenue to Festival Park Drive,
Festival Park Drive, from Fifth Street to Sixth Street,
Sixth Street, from Festival Park Drive to Pershing Park Drive,
Pershing Park Drive, from Sixth Street to Eleventh Street, and
Eleventh Street from Pershing Park Drive to Main Street,
from 7:00 p.m., Saturday, May 21, 2011, to 4:30 a.m., Sunday, May 22, 2011, for the Rotary Post Prom, be approved.
Further resolved, that permission be granted with the following stipulations:
A. A hold harmless agreement be executed;
B. Proof of liability insurance be filed prior to the event;
C. The setup and dismantling of barricades will be the responsibility of the sponsor;
D. Any overtime and/or equipment and material loss will be charged to the sponsor;
E. Sponsor shall pay a $350.00 special event fee.
Further recommends that the Commissioner of Public Works/City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Further recommends that the request to use Lakefront Lot No. 4 on May 21 & 22, 2011, be approved at no cost, subject to execution of a hold harmless agreement with the City.
Further recommends that the Civic Centre Ramp be rented for event goers from 9:00 p.m. on May 21, 2011 to 4:00 a.m. on May 22, 2011, in conjunction with the event.
Fiscal Note: There will be nominal costs to the various City departments, on a regular shift basis, to assist in implementing this event. The ramp rental will generate $601.50 in revenue for the Parking System.