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Subject: Communication from Rebecca Idstein on behalf of the Stephen Bull Fine Arts School PTA (815 DeKoven Ave.) requesting to use City right-of-way on October 17, 2015 from 9:00 A.M. to 12:00 P.M. for the Fine Arts 5K run/walk. (Res No. 15-0339)
Recommendation of the Public Works and Services Committee on 08-25-15: That Stephen Bull Fine Arts School PTA be granted permission to use City right-of-way for a run/walk on October 17, 2015 from 9:00 A.M. to 12:00 Noon.
Further recommends that permission be granted with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. If required, sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval, and providing and removing all temporary traffic control devices and detour signs.
F. If required, sponsor shall provide a detour plan for the closure of all State connecting highways, arterial and collector streets to the City Engineer for approval.
G. Sponsor is responsible for cleaning the streets.
H. If required, sponsor shall install parking meter hoods or temporary parking signs at least twenty-four (24) hours in advance of the event and if this is not done, sponsor is responsible for vehicle towing and parking violation expenses of the violators.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance, in the interest of public safety to implement this event.
Fiscal Note: There will be nominal costs to various City departments, on a regular shift basis, to assist in implementing this event.