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Subject: Communication from Joan Simon, on behalf of the Eagle's Club, requesting permission to close the 300 block of Hamilton Street from 6:00 P.M. to 2:00 A.M. on March 3, 2018, for the 26th Annual Thoughts for Food fundraiser. (Res. 0422-17)
Recommendation of the Public Works and Services Committee on 12-12-17: The owner of the Eagle’s Club be granted permission to close Hamilton Street from Main Street to Chatham Street, from 6:00 P.M., Saturday, March 3, 2018, to 2:00 A.M., Sunday, March 4, 2018, in conjunction with the Thoughts for Food Fundraiser, with the following stipulations:
A. A hold harmless agreement be executed and a $75.00 processing fee paid.
B. A liability insurance certificate be filed prior to this event.
C. Any overtime costs incurred by any City department be charged to the sponsor.
D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event.
E. The sponsor shall pay a $250 special event fee.
F. No alcoholic beverages will be sold and/or dispensed within the street right-of-way.
G. If required, sponsor shall be responsible for submitting a Temporary Traffic Control Plan to the Engineering Department for approval, and providing and removing all temporary traffic control devices and detour signs.
H. If required, sponsor is responsible for cleaning the streets.
I. If required, sponsor shall provide a detour plan for the closure of all State Connecting Highways, arterial and collector streets to the City Engineer for approval.
J. If required, sponsor shall install parking meter hoods or temporary parking signs at least twenty-four (24) hours in advance of the event and if this is not done, sponsor is responsible for vehicle towing and parking violation expenses of the violators.
Further recommends that the Commissioner of Public Works, City Engineer and Chief of Police provide limited assistance, in the interest of public safety, to implement this event.
Fiscal Note: There will ...
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