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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Public Works and Services Committee Agenda status: Revised
Meeting date/time: 1/13/2009 5:30 PM Minutes status: Draft  
Meeting location: City Hall, Room 301
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
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08-3018 A1.Heritage Group LLC request to install awnings at 3208-3210 Washington AvenueCommunicationSubject: Communication from Heritage Group, LLC requesting permission to install stationary, projecting awnings on the buildings at 3208-3210 Washington Avenue. (Res.09-1180) Recommendation of the Public Works and Services Committee on 1-13-09: The property owner of 3208-3210 Washington Avenue be granted permission to install a projecting, retractable awning, as requested, with the stipulation that a hold harmless agreement be executed, in accordance with State Statute 66.0425, Privileges in Streets. Further recommends that the property owner be charged a $50.00 fee to cover administrative costs associated with filing this item with the Register of Deeds office. Fiscal Note: There will be no cost to the City of Racine.   Not available Not available
08-3025 A2.Thoughts for Food request to close the 300 block of Hamilton Street on March 7, 2009.CommunicationSubject: Communication from a representative of Thoughts for Food requesting permission to close the 300 block of Hamilton Street on Saturday, March 7, 2009, for their annual event. (Res.09-1181) Recommendation of the Public Works and Services Committee on 1-13-09: The owner of George's Tavern be granted permission to close Hamilton Street from Main Street to Chatham Street, from 6:00 p.m., Saturday, March 7, 2009 to 2:00 a.m., Sunday, March 8, 2009, in conjunction with the Thoughts for Food Fundraiser, with the following stipulations: A. A hold harmless agreement be executed; B. A liability insurance certificate be filed prior to this event; C. Any overtime costs incurred by any City department be charged to the sponsor; D. The sponsor shall notify all abutting property owners seventy-two (72) hours in advance of this event; E. No alcoholic beverages will be sold and/or dispensed within the street right-of-way; F. In the event of snow, the sponsor shall remove all barricades from the street. G. Sponsor shall be responsible for all detour signage during the event. H. Th   Not available Not available
08-2979 A3.Request for "no parking" restriction on Erie Street during snow emergencies.CommunicationSubject: Communication from the Alderman of the 5th District on behalf of Jenni Chap, 1906 Erie Street, requesting a "no parking" restriction on Erie Street during snow emergencies. Recommendation of the Traffic Commission (12-15-08): Refer to the Public Works and Services Committee. Recommendation of the Public Works and Services Committee on 1-13-09: The communication be received and filed. Fiscal Note: N/A   Not available Not available
08-3044 A4.CAR25 request for additional space at the City Hall Annex.CommunicationSubject: Communication from CAR25 requesting additional space at the City Hall Annex. (Res.09-1217) Recommendation of the Public Works and Services Committee on 1-27-09: That CAR25 be granted permission to utilize Room 313 of the City Hall Annex, consisting of 1,263 square feet, and that they pay their current rental rate for the remainder of 2009. Further recommends that the City of Racine's normal rental rate be charged beginning January 1, 2010 for the entire amount of square footage being utilized by CAR25. Fiscal Note: The move to a larger quarters will increase their rent by approximately $6,500.00 in 2010.   Not available Not available
08-2962 A5.Adams 1301 W Sixth St. SignCommunicationSubject: Request that Adams Outdoor Advertising be granted permission for its sign at 1301 West Sixth Street to project over public right-of-way. (Res.09-1238) Recommendation of the Public Works and Services Committee on 12-9-08, 1-13-09, and 1-27-09: Defer Recommendation of the Public Works and Services Committee on 2-10-09: Since public interest requires it, that the following street right-of-way be and hereby is vacated and discontinued: That part of Block 52 in School Section, a recorded plat in the City of Racine, Racine County, Wisconsin that is part of the Northwest ¼ of Section 16 Township 3 North, Range 23 East described as follows: Commence at the Northwest corner of the Northwest ¼ of Section 16, Township 3 North, Range 23 East; Thence North 88° 4’18” East, on the North line of the N/W ¼, 169.75 feet; thence South 01° 55’ 42” East, 53.06 feet to the POINT OF BEGINNING; thence South 00° 08’07” East, 26.95 feet; thence South 88° 14’ 18” West, 103.90 feet; thence North 85° 53’ 29” West, 95.00; thence North 00°08’07”West,23.17 feet; thence North 89°51’53”East, 198   Not available Not available
08-2972 A6.Adams Outdoor Advertising Lease ExtensionCommunicationSubject: Request on behalf of Adams Outdoor Advertising that its lease for 830 Racine Street and 841 South Marquette Street be extended. (Res.09-1182) Recommendation of the Public Works and Services Committee on 12-9-08: Defer Recommendation of the Public Works and Services Committee on 1-13-09: Recommends that the Mayor and City Clerk be authorized and directed to enter into a Lease Agreement with Adams Outdoor Advertising for the leasing of billboards on City-owned property at the following locations: A. Eighth Street and Marquette Street, and B. Ninth Street and Elm Street, For a five-year period of time commencing on September 1, 2009 and ending August 31, 2014, with a yearly rental beginning at $2,145.00 which will be raised annually in accordance with the consumer price index, with the following stipulations: Lessee shall maintain the display boards in excellent condition, Lessee shall remove any dated or seasonal advertising within one week after the advertised event. Fiscal Note: This Lease Agreement will generate $2,145.00 in rental income in the first   Not available Not available
08-2974 A7.Walker site PECFA ReimbursementCommunicationSubject: Request by K. Singh & Associates for permission to apply for PECFA Reimbursement for Walker Manufacturing site. (Res.09-1239) Recommendation of the Public Works and Services Committee on 12-9-08, 1-13-09, and 1-27-09: Defer Recommendation of the Public Works and Services Committee on 2-10-09: That the Mayor and City Clerk be authorized and directed to enter into an agreement with K. Singh and Associates to submit PECFA reimbursement claim to the Wisconsin Department of Commerce for PECFA eligible costs at the former Walker Site, 1201 Michigan Boulevard, with the following stipulations: A. K. Singh and Associates waives any and all claims that this agreement creates a duty by the City of Racine to obtain PECFA funds. B. K. Singh and Associates hereby indemnifies and shall defend and hold harmless the City of Racine against any and all actions, suits, claims and administrative procedures arising from the seeking of or receipt of such funds. C. K. Singh and Associates shall bear full responsibility for timely submission of documents to all agencies and shall hol   Not available Not available
08-2784 A8.Settlement agreement with the Union Pacific Railroad for repairs to the Mound Avenue railroad bridge.CommunicationSubject: Communication from the Commissioner of Public Works/City Engineer requesting to meet with the Public Works and Services Committee in closed session regarding a settlement agreement with the Union Pacific Railroad for repairs to the Mound Avenue railroad bridge. (Res.09-1183) Recommendation of the Public Works and Services Committee on 10-28-08, 11-11-08 and 12-9-08: Defer Recommendation of the Public Works and Services Committee on 1-13-09: That the settlement agreement as presented by Atty. Robert Hankel be approved, in concept, with final verbiage to be approved by the City Attorney's office. The settlement agreement terms are as follows: 1. With respect to the Mound Avenue Bridge, the Union Pacific Railroad Company will: A. Maintain and repair the tie, rail and ballast conditions and, in addition, will maintain and repair the deck drainage systems; B. The bridge retaining walls within the track embankment support structure will be repaired and additional required repairs of the bridge structure disclosed during the process, if any, will also be com   Not available Not available
08-3069 A9.Bids work at the Park Service Center due to 2008 flooding.CommunicationSubject: (Direct Referral) Communication from the Commissioner of Public Works/City Engineer submitting bids received by the Purchasing Agent for work at the Park Service Center due to 2008 flooding. (Res.09-1184) Recommendation of the Public Works and Services Committee on 1-13-09: That the bid for repairs to the Quonset Hut at 710 Rickeman Court, as submitted to the Purchasing Agent, be awarded to The Azarian Companies at their price of $28,977.00, they being the lowest responsible bidder. Further recommends that funds to defray the cost of these repairs be appropriated from Account 990.700.5760, Parks Flood Building Repairs. Fiscal Note: Funds are available as herein delineated. A portion of these costs may be reimbursable through FEMA.   Not available Not available
08-3067 A10.Change Order No. 4 on Contract 13-08 (K8-014), Concrete Street ReconstructionCommunicationSubject: Direct Referral. Communication from the Assistant Commissioner of Public Works submitting Change Order No. 4 on Contract 13-08 (K8-014), Concrete Street Reconstruction, LaLonde Contractors, Inc., contractor. (Res.09-1185) Recommendation of the Public Works and Services Committee on 1-13-09: That Change Order No. 4 on Contract 13-08 (K8-014), Concrete Street Reconstruction, LaLonde Contractors, contractor, be approved in the amount of $84,023.40. Further recommends that funding to defray the cost of this change order be appropriated from the following accounts: $65,841.31 - Account 988.908.5020, Conc. Pvmt. Repl. Misc. Locations $15,852.77 - Account 986.908.5020, Conc. Pvmt. Repl. Misc. Locations $ 2,329.32 - Water Utility $84,023.40 - Total Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3068 A11.Final payment on Contract 13-08 (K8-014), Concrete Street ReconstructionCommunicationSubject: Direct Referral. Communication from the Commissioner of Public Works submitting a request for final payment on Contract 13-08 (K8-014), Concrete Street Reconstruction, LaLonde Contractors, Inc., contractor. (Res.09-1186) Recommendation of the Public Works and Services Committee on 1-13-09: The work done by LaLonde Contractors, Inc. under Contract 13-08 (K8-014), Concrete Street Reconstruction, be accepted and final payment authorized for a total contract amount of $1,715,137.21. Fiscal Note: Contract was authorized under Resolution No. 08-0760, dated April 14, 2008.   Not available Not available
08-3061 A12.Amendment No. 1 to Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, Graef Anhalt Schloemer and Associates, Inc., consultant.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting Amendment No. 1 to Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, Graef Anhalt Schloemer and Associates, Inc., consultant. (Res.09-1187) Recommendation of the Public Works and Services Committee on 1-13-09: That Amendment No. 1 to Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, Graef Anhalt Schloemer and Associates, Inc., consultant, as submitted, be approved in the amount of $43.29. Further recommends that funding to defray the cost of these professional services be appropriated from Account 108.988.5010, Festival Hall AC Replacement. Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3062 A13.Final payment on Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, Graef Anhalt Schloemer and Associates, Inc., consultant.CommunicationSubject: (Direct Referral) Communication from the Commissioner of Public Works/City Engineer submitting a request for final payment on Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, Graef Anhalt Schloemer and Associates, Inc., consultant. (Res.09-1188) Recommendation of the Public Works and Services Committee on 1-13-09: The professional services provided by Graef Anhalt Schloemer and Associates, Inc. under Contract 31-08 (K8-035), Professional Services - Festival Hall AC Replacement, be accepted and final payment authorized for a total contract amount of $7,393.29. Fiscal Note: Contract was authorized under Resolution No. 08-0763, dated April 14, 2008.   Not available Not available
08-3027 A14.Final payment on Contract 42-08 (K8-050), Roof Replacement at Library, Solid Waste and Incinerator Buildings (R1).CommunicationSubject: Communication from the Commissioner of Public Works/City Engineer submitting a request for final payment on Contract 42-08 (K8-050), Roof Replacement at Library, Solid Waste and Incinerator Buildings (R1). 8-26-09: This file is a duplicate. See 09-3545 for recommendation.   Not available Not available
08-3063 A15.Final payment on Contract 52-08 (K8-060), Festival Hall AC Replacement, Grunau Co., Inc., contractor.CommunicationSubject: (Direct Referral) Communication from the Commissioner of Public Works/City Engineer submitting a request for final payment on Contract 52-08 (K8-060), Festival Hall AC Replacement, Grunau Co., Inc., contractor. (Res.09-1189) Recommendation of the Public Works and Services Committee on 1-13-09: The work done by Grunau Co., Inc. under Contract 52-08 (K8-060), Festival Hall AC Replacement, be accepted and final payment authorized for a total contract amount of $34,954.00. Fiscal Note: Contract was authorized under Resolution No. 08-0990, dated September 2, 2008.   Not available Not available
08-2765 A16.Final payment on Contract 12-07 (K7-012), 2007 Asphalt Paving, C.D.B.GCommunicationSubject: Direct Referral. Communication from the Commissioner of Public Works/City Engineer submitting a request for final payment on Contract 12-07 (K7-012), 2007 Asphalt Paving, C.D.B.G., Payne & Dolan, Inc., contractor. (Res.09-1190) Recommendation of the Public Works and Services Committee on 10-14-08, 10-28-08, 11-11-08, 11-25-08 and 12-9-08: Defer Recommendation of the Public Works and Services Committee on 1-13-09: The work done by Payne & Dolan, Inc. under Contract 12-07 (K7-012), 2007 Asphalt Paving, C.D.B.G., be accepted and final payment authorized for a total contract amount of $184,828.56. Fiscal Note: Contract was authorized under Resolution No. 07-0165, dated April 16, 2007.   Not available Not available
08-3074 A17.Amendment No. 1 to Contract 27-08 (K8-031), Professional Services, City Hall Exterior Restoration, Industrial Roofing Services, Inc., consultant.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting Amendment No. 1 to Contract 27-08 (K8-031), Professional Services, City Hall Exterior Restoration, Industrial Roofing Services, Inc., consultant. (Res.09-1191) Recommendation of the Public Works and Services Committee on 1-13-09: That Amendment No. 1 to Contract 27-08 (K8-031), Professional Services - City Hall Exterior Restoration, Industrial Roofing Services, Inc., consultant, as submitted, be approved in the amount of $4,250.00. Further recommends that funding to defray the cost of these professional services be appropriated from Account 987.100.5020, City Hall-Tuckpointing. Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3039 A18.Proposal from Industrial Roofing Services, Inc. to provide roof assessment services for the Central Heating Plant, Equipment Maintenance, and Tyler Domer Community Center.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting a proposal from Industrial Roofing Services, Inc. to provide plans and specifications to reroof the Central Heating Plant, Equipment Maintenance Garage, and Tyler Domer Community Center. (Res.09-1192) Recommendation of the Public Works and Services Committee on 1-13-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with Industrial Roofing Services, Inc. for reroofing the Central Heating Plant, Equipment Maintenance Garage and Tyler Domer Community Center at a price not-to-exceed $9,400.00. Further recommend that funds to defray the cost of these professional services be appropriated from the following accounts: $2,150.00 - Account 989.220.5010, Central Htg Plant-Replace Roof $2,000.00 - Account 401.989.5760, Equip. Maint. Roof Replacement $5,250.00 - Account 989.670.5020, Tyler Domer Roof $9,400.00 - Total Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3070 A19.Proposal from Industrial Roofing Services, Inc. for professional services for insulating the Solid Waste Garage.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting a proposal from Industrial Roofing Services, Inc. for professional services for provision of contract documents and contract administration services for insulating the Solid Waste Garage. (Res.09-1193) Recommendation of the Public Works and Services Committee on 1-13-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with Industrial Roofing Services, Inc. for provision of contract documents and contract administration services for insulating the Solid Waste Garage, at a price not-to-exceed $7,000.00 Further recommend that funds to defray the cost of these professional services be appropriated from Account 989.410.5010, Solid Waste Garage-Insulation. Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3071 A20.Proposal from Industrial Roofing Services, Inc. for professional services for tuckpointing and waterproofing Memorial Hall.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting a proposal from Industrial Roofing Services, Inc. for professional services for provision of contract documents and contract administration services for tuckpointing and waterproofing Memorial Hall. (Res.09-1194) Recommendation of the Public Works and Services Committee on 1-13-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with Industrial Roofing Services, Inc. for provision of contract documents and contract administration services for restoration of the exterior of Memorial Hall, at a price not-to-exceed $5,250.00. Further recommend that funds to defray the cost of these professional services be appropriated from Account 108.989.5510, Memorial Hall-Tuckpointing. Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3072 A21.Proposal from Ayres Associates for professional services for repairs to the State Street Bridge.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting a proposal from Ayres Associates for professional services for repairs to the State Street Bridge. (Res.09-1247) Recommendation of the Public Works and Services Committee on 1-13-09 and 1-27-09: Defer Recommendation of the Public Works and Services Committee on 2-10-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with Ayres Associates for professional engineering services for repairs to the State Street Bridge, at a price not-to-exceed $9,200.00. Further recommends that funds to defray the cost of these professional services be appropriated from Account 930.072.5810, State Street Bridge. Fiscal Note: The cost of these professional services are 100% reimbursable through the State of Wisconsin Lift Bridge Program.   Not available Not available
09-3080 A22.Proposal for professional services for window replacement at the City Hall Annex.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting a proposal for professional services for provision of contract documents and contract administration services for window replacement at the City Hall Annex. (Res.09-1195) Recommendation of the Public Works and Services Committee on 1-13-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with ARC Architectural Group, LLC for provision of contract documents and contract administration services for window replacement at the City Hall Annex, at a price not-to-exceed $5,680.00. Further recommend that funds to defray the cost of these professional services be appropriated from Account 989.200.5020, Annex-Stairwell Windows. Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3060 A23.Change Order No. 1 to Contract 53-08 (K8-061), City Hall Renovations - Phase II (R1), Absolute Construction Enterprises, Inc., contractor.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations submitting Change Order No. 1 to Contract 53-08 (K8-061), City Hall Renovations - Phase II (R1), Absolute Construction Enterprises, Inc., contractor. (Res.09-1196) Recommendation of the Public Works and Services Committee on 1-13-09: That Change Order No. 1 on Contract 53-08 (K8-061), City Hall Renovations - Phase II (R1), Absolute Construction Enterprises, Inc., contractor, be approved in the amount of $40,292.00. Further recommends that funding to defray the cost of this change order be appropriated from the following accounts: $14,838.21 - Account 989.100.5010, City Hall-Facilities Plan Implementation $23,353.79 - Account 987.100.5010, City Hall Renovations-Phase II $ 2,100.00 - Account 101.191.5760, Finance Dept. Building Improvements $40,292.00 - Total Fiscal Note: Funds are available as herein delineated.   Not available Not available
08-3065 A24.2009 Be Smart Municipal Partner Membership agreement.CommunicationSubject: Direct Referral. Communication from the Assistant Commissioner of Public Works/Operations submitting the 2009 Be Smart Municipal Partner Membership agreement. (Res.09-1197) Recommendation of the Public Works and Services Committee on 1-13-09: The City of Racine enter into an agreement with the Wisconsin Be Smart Coalition for the provision of regional and local recycling education and conservation programs in the amount of $12,608.80. . Fiscal Note: By being part of this cooperative partnership the City of Racine will qualify for a Recycling Efficiency Grant from the State of Wisconsin which will result in revenues totaling $50,000.00 which are included in the 2009 budget.   Not available Not available
09-3077 A25.Waive formal bidding for repairs to the Main Street Bridge.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Operations requesting to waive formal bidding for repairs to the spare tip lock for the Main Street Bridge. (Res.09-1198) Recommendation of the Public Works and Services Committee on 1-13-09: That, due to the specialized nature of the repairs to the Main Street Bridge tip lock, formal bidding procedures be waived and that the Purchasing Agent by authorized and directed to negotiate with RACO International, L.P. for repairs to the tip lock which is estimated at $28,500.00. Fiscal Note: All costs associated with the Main Street Bridge are 100% reimbursable by the State of Wisconsin.   Not available Not available
08-3050 A26.Amendment No. 1 to Contract 23-08 (K8-027), Professional Services - Bridge Inspection Services, Ayres Associates, Inc., consultant.CommunicationSubject: Direct Referral. Communication from the Assistant Commissioner of Public Works/Engineering submitting Amendment No. 1 to Contract 23-08 (K8-027), Professional Services - Bridge Inspection Services, Ayres Associates, Inc., consultant. (Res.09-1199) Recommendation of the Public Works and Services Committee on 1-13-09: That Amendment No. 1 to Contract 23-08 (K8-027), Professional Services - Bridge Inspection Services, Ayres Associates, Inc., consultant, as submitted, be approved in the amount of $2,576.81. Further recommends that funding to defray the cost of these professional services be appropriated from Account 930.063.5810, Lift Bridge Underwater Inspection. Fiscal Note: Funds are available as herein delineated.   Not available Not available
09-3089 A27.Proposal from Martinsek and Associates for public relations consulting for the 2009 reconstruction of Sixth Street.CommunicationSubject: (Direct Referral) Communication from the Assistant Commissioner of Public Works/Engineering submitting a proposal from HNTB for public relations consulting for the 2009 reconstruction of Sixth Street. (Res.09-1200) Recommendation of the Public Works and Services Committee on 1-13-09: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with HNTB for public relations consulting for the 2009 reconstruction of Sixth Street, at a price not-to-exceed $14,085.00. Further recommends that funds to defray the cost of these professional services be appropriated from Account 989.908.5080, Sixth-Main to Grand. Fiscal Note: Funds are available as herein delineated.   Not available Not available
09-3076 A28.Submitting the typical section options for WisDOT Project ID: 2290-12-00; STH 38 (State Street ) Memorial Drive to LaSalle Street.CommunicationSubject: Direct Referral. Communication from the Assistant Commissioner of Public Works/ Engineering submitting the typical section options for WisDOT Project ID: 2290-12-00; STH 38 (State Street ) Memorial Drive to LaSalle Street. (Res.09-1201) Recommendation of the Public Works and Services Committee on 1-13-09: That the typical section for the State Street project, from Memorial Drive to LaSalle Street, as selected by the Citizens Advisory Committee, be approved. Further recommends that the Commissioner of Public Works/City Engineer inform the State of Wisconsin Department of Transportation of the typical section as approved by the City of Racine. Fiscal Note: The recommended typical section has wider sidewalks and a narrower pavement than the typical section preferred by the State of Wisconsin Department of Transportation which requires wider pavements and narrower sidewalks in order to accommodate a bicycle lane.   Not available Not available