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Meeting Name: Public Works and Services Committee Agenda status: Final
Meeting date/time: 11/12/2019 6:30 PM Minutes status: Final  
Meeting location: City Hall, Room 303
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
1235-19 A Subject: Communication sponsored by Alder Tate ll, on behalf of the Transit and Parking System Manager, requesting free holiday parking at all metered parking spaces to promote businesses and encourage holiday activities in Racine.CommunicationSubject: Communication sponsored by Alder Tate ll, on behalf of the Transit and Parking System Manager, requesting free holiday parking at all metered parking spaces to promote businesses and encourage holiday activities in Racine. Recommendation of the Public Works and Services Committee on 11-12-19: Approve free parking on November 30, 2019, and December 7, 14, 21, 2019 at all metered parking spaces to promote businesses and encourage holiday activities in Racine. Fiscal Note: Estimated parking system revenue loss is $8,000.00.Recommended For Approval  Action details Not available
1236-19 A Subject: Communication sponsored by Alder Tate ll, on behalf of Public Works, submitting bid results for Contract 20190121, In ground Hoist BUS.CommunicationSubject: Communication sponsored by Alder Tate ll, on behalf of Public Works, submitting bid results for Contract 20190121, In ground Hoist BUS. Recommendation of the Public Works and Services Committee on 11-12-19: That bids for Contract 20190121, In-ground Hoist BUS, be awarded to Midwest Equipment, at its bid price of $192,376.00, it being the lowest responsible bidder. Further recommends that funds to defray the cost of this Belle Urban System/RYDE project be appropriated from Org-Object 60282011-57200, Building Improvements. Fiscal Note: Funds are available as herein delineated.Recommended For Approval  Action details Not available
1159-19 A  CommunicationSubject: Communication sponsored by Alder Levie, on behalf of Public Works, submitting Change Order No. 1 on Contract 20190017, 2019 CDBG Resurfacing, Payne & Dolan, Inc., contractor. Recommendation of the Public Works and Services Committee on 11-12-19: That Change Order No. 1 on Contract 20190017, 2019 CDBG Resurfacing, Payne & Dolan, Inc., contractor, be approved in the amount of $31,566.21. Further recommends that the below funding accounts be adjusted by the following amount: $48,345.00 - Org-Object 22640-57560, Sanitary Sewers ($ 7,736.53) - Org-Object 60484-57570, Storm Sewers ($17,500.81) - Org-Object 45040-57515, Sidewalk Replacement $ 8,458.55 - Org-Object 45040-57510, Curb & Gutter Replacement $31,566.21 - Total Fiscal Note: Funds are available as herein delineated.Recommended For Approval  Action details Not available
1160-19 A  CommunicationSubject: Communication sponsored by Alder Levie, on behalf of Public Works, to submit final payments. Contract 20190017, 2019 CDBG Resurfacing, Payne & Dolan, Inc., contractor. Recommendation of the Public Works and Services Committee on 11-12-19: That the work done by Payne & Dolan, Inc., under Contract 20190017, 2019 CDBG Resurfacing, be accepted and final payment authorized for a total contract amount of $655,134.83. Final Payment to include retainage. Fiscal Note: Contract was authorized under Resolution 0363-19, dated April 15, 2019. Contract 20190043, Memorial Hall Chiller Replacement, Johnson Controls, contractor. Recommendation of the Public Works and Services Committee on 11-12-19: That the work done by Johnson Controls, under Contract 20190043, Memorial Hall-Chiller Replacement, be accepted and final payment authorized for a total contract amount of $284,680.00. Final Payment to include retainage. Fiscal Note: Contract was authorized under Resolution 0318-19, dated April 3, 2019.Recommended For Approval  Action details Not available
1234-19 A Subject: Communication sponsored by Alder Tate ll, on behalf of the Assistant Commissioner of Public Works, requesting to waive formal bidding procedures for the annual HVAC maintenance agreement.CommunicationSubject: Communication sponsored by Alder Tate ll, on behalf of the Assistant Commissioner of Public Works, requesting to waive formal bidding procedures for the annual HVAC maintenance agreement. Recommendation of the Public Works and Services Committee on 11-12-19: That the request of the Assistant Commissioner of Public Works/Operations to waive formal bidding procedures be approved in accordance with Racine Municipal Code Section 46-28 that allows for the waiving of formal public bids for purchases over $25,000 for the purpose of maintaining uniformity of equipment and services. Further recommends that the Purchasing Agent be authorized and directed to enter into the Annual Preventative Maintenance Agreement with Johnson Controls. Fiscal Note: The annual agreement cost for 2020 will be $109,260.00 and funding is available in Org-Object 70240-54200, Equipment Repairs & Maintenance-Building Complex.Recommended For Approval  Action details Not available
1167-19 A Subject: Communication sponsored by Alder Levie, on behalf of the Commissioner of Public Works/City Engineer, submitting Amendment No. 6 to State Project ID: 2440-09-00, Washington Avenue (STH 20) - Roosevelt Avenue to West Boulevard (City Contract 201500CommunicationSubject: Communication sponsored by Alder Levie, on behalf of the Commissioner of Public Works/City Engineer, submitting Amendment No. 6 to State Project ID: 2440-09-00, Washington Avenue (STH 20) - Roosevelt Avenue to West Boulevard (City Contract 20150067). Recommendation of the Public Works and Services Committee on 11-12-19: That Amendment No. 6 to the Three-Party Contract between the City of Racine, WisDOT and Strand Associates, Inc., for State Project ID: 2440-09-00, Washington Avenue (STH 20) - Roosevelt Avenue to West Boulevard, as submitted, be approved (City Contract 20150067). This is a no-cost amendment to change the contract completion date from December 1, 2020, to June 1, 2021, an extension of six months. Fiscal Note: Amendment No. 6 is a no-cost amendment. Contract total amount is $1,671,727.93. Funding is available in Org-Object 45040-57500-40003, DPW-Paving.Recommended For Approval  Action details Not available
1168-19 A Subject: Communication sponsored by Alder Levie, on behalf of the Commissioner of Public Works/City Engineer, submitting Amendment No. 4 on State Project ID: 2260-07-00, Durand Avenue (STH 11) from Kentucky Street to Kearney Avenue (City Contract 20150061CommunicationSubject: Communication sponsored by Alder Levie, on behalf of the Commissioner of Public Works/City Engineer, submitting Amendment No. 4 on State Project ID: 2260-07-00, Durand Avenue (STH 11) from Kentucky Street to Kearney Avenue (City Contract 20150061). Recommendation of the Public Works and Services Committee on 11-12-19: That Amendment No. 4 to the Three-Party design contract between the City of Racine, State of Wisconsin and Strand Associates, Inc., for State Project ID: 2260-07-00, Durand Avenue (STH 11) - Kentucky Street to Kearney Avenue, as submitted, be approved (City Contract 20150061). This is a no-cost amendment to change the contract completion date from November 30, 2019, to April 30, 2020, an extension of five months. Fiscal Note: Amendment No. 4 is a no-cost amendment. Contract total amount is $1,234,382.95. Funding is available in Org-Object 45040-57500, Durand Avenue - Kentucky Street to Kearney Avenue.Recommended For Approval  Action details Not available
1225-19 B ommunication sponsored by Alder Tate ll, on behalf of the Commissioner of Public Works/City Engineer, submitting Contract 20190134, PS - 2020 Bridge Inspections, Ayres Associates, consultant.CommunicationSubject: Communication sponsored by Alder Tate ll, on behalf of the Commissioner of Public Works/City Engineer, submitting Contract 20190134, PS - 2020 Bridge Inspections, Ayres Associates, consultant. Recommendation of the Public Works and Services Committee on 11-12-19: That the Mayor and City Clerk be authorized and directed to enter into a professional services agreement with Ayres Associates, on Contract 20190134, PS - 2020 Bridge Inspections, Ayres Associates, consultant. Further recommends that funds to defray the cost of these professional services be appropriated from the following accounts: $19,705.39 - Org-Object 45140-57540, City Owned Bridge Insp. $13,252.78 - Org-Object 45140-57545-40003, Lift Bridges $32,958.17 - Total Fiscal Note: Funds are available as herein delineated.Recommended For Approval  Action details Not available
1165-19 A  CommunicationSubject: Communication sponsored by Alder Levie requesting a preliminary resolution for paving the alley bounded by Romayne Avenue to Walton Avenue; Superior Street to Green Street for 2020 Public Hearings/2021 Construction. Recommendation of the Public Works and Services Committee on 11-12-19: That a preliminary resolution be introduced for paving the alley bounded by Romayne Avenue to Walton Avenue; Superior Street to Green Street for 2020 Public Hearings/2021 Construction. Fiscal Note: This is an assessable alley project and, therefore, all costs will be paid by the abutting property owners.Recommended For Approval  Action details Not available
1231-19 A Subject: Communication sponsored by Alder Tate ll, on behalf of the Assistant Commissioner of Public Works, requesting to waive formal bidding procedures for the purchase of materials for the Johnson Controls Metasys System.CommunicationSubject: Communication sponsored by Alder Tate ll, on behalf of the Assistant Commissioner of Public Works/Operations, requesting to waive formal bidding procedures for the purchase of materials for the Johnson Controls Metasys System. Recommendation of the Public Works and Services Committee on 11-12-19: That the request of the Assistant Commissioner of Public Works/Operations to waive formal bidding procedures be approved in accordance with Racine Municipal Code Section 46-28 that allows for the waiving of formal public bids for purchases over $25,000 for the purpose of maintaining uniformity of equipment and services. Further recommends that the Purchasing Agent be authorized and directed to purchase the necessary materials from Johnson Controls, for an indeterminate sum at this time, they being the sole source provider of this equipment. Fiscal Note: Funding to defray the cost of these services is available in Org-Object 70240-57200, Building Improvements, which has a $100,000.00 budgeted amount next year.Recommended For Approval  Action details Not available